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2010 Washington HBPA General Membership* Meeting Set for September 14 at Emerald Downs, Vote on By-Law Changes on Agenda

The Washington HBPA will hold its 2010 General Membership* Meeting on Tuesday, September 14 at Emerald Downs. The meeting will be held on the 4th floor, with dinner at 6:00 p.m. and the meeting beginning at 7:00 p.m.

Please RSVP to the Washington HBPA office by Friday, September 10 for dinner reservations. You can reach the office by phone at (253) 804-6822, fax at (253) 804-6899 or email at lanna.hbpa@gmail.com.

*All Washington HBPA members are invited to attend. You are a member of the Washington HBPA if you are a licensed owner or trainer at Emerald Downs in 2009 or 2010.

Those members attending the general meeting will vote on proposed bylaw changes. The Board proposes and supports these revisions to the by-laws and will ask the assembled membership to approve these by-laws changes, intended to strengthen the organization and to clarify existing language in the by-laws:

Article III

Section 5. Duration of Membership.

[Comment: This was changed to clarify a member’s right to resign from the Association, and to also note that any person who does resign from WHBPA will not receive any of the benevolence benefits that go with membership. The suspension and expulsion provision was clarified to specify the occasions on which the drastic remedy of suspension or expulsion could be invoked by the Board]

[NEW] Once eligible an individual shall remain a member of the Association until the close of the calendar year following the last calendar year during which such member meets the following requirement:

Is a licensed owner, owner-trainer or trainer of a thoroughbred racehorse or a fractional interest thereof at a track in Washington with which the Association has a current contract;

Resignation. A member may resign from the Association by delivering written notice to the Association’s office. A member who resigns shall not participate at general meetings or at the election of the Board of Directors of the Association. A member who resigns shall not receive any of the benefits of membership in the Association.

Suspension or Expulsion. Subject to a member’s right to request a hearing, the Board of Directors may suspend or expel a member for failure to observe the requirements of these Bylaws, failure to remain in good standing with respect to the member’s license from the Washington Horse Racing Commission, or for any other conduct the Board of Directors deems detrimental to the best interests of the Association.

[OLD] (A) Once eligible an individual shall remain a member of the Association until the close of the calendar year following the last calendar year during which such member meets the following requirement:

(i) Is a licensed owner, owner-trainer or trainer of a thoroughbred racehorse or a fractional interest thereof at a track in Washington with which the Association has a current contract;

(B) Resignation. A member may resign from the Association by delivering a written resignation to the Association’s office.

(C) Suspension or Expulsion. Subject to the member’s right to request a hearing, the Board of Directors may suspend or expel a member for failure to observe the requirements of these Bylaws, to remain in good standing in accordance with the rules of racing adopted by the Washington Horse Racing Commission or for other conduct the Board of Directors deems detrimental to the Association.

Article IV

Section 6. Election of the Board of Directors.

[Comment: It makes much more sense to go to the calendar year language and to do away with the “50% of the racing season” language contained in Section 6(D).]

[NEW] A ten (10) person Board of Directors shall be elected by the membership. Five (5) Directors shall be owners-only and five (5) Directors shall be trainers or owner-trainers. To be eligible to run for the Board of Directors an individual must meet the following requirements:

(A) During each of the two (2) calendar years immediately preceding the nomination date…….

(B) (no change)

(C) During each of the two (2) calendar years immediately preceding the date of his or her nomination

(D) If running as a trainer or owner-trainer, has raced as a trainer or owner-trainer at a track in Washington with which the Association has a current contract during each of the two (2) calendar years immediately preceding the date of his or her nomination.

[OLD] A ten (10) person Board of Directors shall be elected by the membership. Five (5) Directors shall be owners-only and five (5) Directors shall be trainers or owner-trainers. To be eligible to run for the Board of Directors an individual must meet the following requirements:

(A) Is an Association member in good standing on the date of nomination and has been during each of the two (2) years immediately preceding the nomination date;

(B) Started a horse, or the fractional equivalents of one horse, at a track in Washington with which the Association has a current contract a minimum of five (5) times in each of the two years immediately preceding the date of his or her nomination;

(C) If running as an owner candidate, has raced as an owner-only at a track in Washington with which the Association has a current contract for at least 50% of the racing season during each of the two (2) years immediately preceding the date of his or her nomination; and

(D) If running as a trainer or owner-trainer, has raced as a trainer or owner-trainer at a track in Washington with which the Association has a current contract for at least fifty percent (50%) of the racing season during each of the two (2) years immediately preceding the date of his or her nomination.

For purposes of this section two (2) years means the 730 days immediately preceding the date of nomination.

An individual serving as a Director that no longer meets these requirements will be deemed to have resigned on the date the requirements are no longer met.


Section 7. Election of the President.

[COMMENT: Section 7 is amended to clarify the eligibility to run as President of the Association and to limit the eligibility to owners and owner-trainers. Additionally, a requirement is added that to be eligible for election as President of the Association, a member must have served at least one year as a member of the Board of Directors.]

[NEW] Association members shall elect a President. To be eligible for President an individual must meet the following requirements:

(A) Is an Association member in good standing on the date of nomination and have been during each of the three (3) calendar years immediately preceding the date of his or her nomination;

(B) Is licensed as an owner or owner-trainer in Washington on the date of nomination and has been so licensed in Washington during each of the three calendar years immediately preceding the date of his or her nomination.

(C) Has owned horses in Washington at tracks with which the Association has a current contract during each of the three (3) calendar years immediately preceding the date of his or her nomination; and

(D) Has started a horse, or the fractional equivalent of one horse, a minimum of five (5) times in Washington at a track with which the Association has a current contract and each of the three (3) calendar years immediately preceding the date of his or her nomination; and

(E) Has no conflict of interest as defined in Article IV, Section 5; and

(F) Has served at least one (1) calendar year as an elected member of the Board of Directors of the Association. For purposes of the requirements of Section 7(F), “one calendar year” means the 365 days immediately preceding the date of the nomination.

An individual serving as President who no longer meets these requirements will be deemed to have resigned on the date the requirements are no longer meet.

[OLD] Association members shall elect a President. To be eligible for President an individual must meet the following requirements:

(A) Is an Association member in good standing on the date of nomination and have been during each of the three (3) years immediately preceding the date of his or her nomination;

(B) Is licensed as an owner, owner-trainer or trainer in Washington on the date of nomination and has been so licensed for at least fifty percent (50%) of the racing season in Washington during each of the three years immediately preceding the date of his or her nomination;

(C) Has owned horses in Washington for at least fifty percent (50%) of the racing season at tracks with which the Association has a current contract during each of the three (3) years immediately preceding the date of his or her nomination;

(D) Has started a horse or the fractional equivalent of one horse, a minimum of five (5) times in Washington at a track with which the Association has a current contract and each of the three (3) years immediately preceding the date of his or her nomination; and

(E) Has no conflict of interest as defined in Article IV, Section 5.

An individual serving as President who no longer meets these requirements will be deemed to have resigned on the date the requirements are no longer met.

The term “three years” means the 1,095 days immediately preceding the date of nomination of a candidate.

Section 8. Election of the Vice President(s).

[Comment: The Board is given the power to select a Vice President. A Vice President automatically takes over for the President when the President is unable to fulfill the duties of the office or becomes ineligible to serve. The Vice President must meet the same requirements as anyone who serves or is elected as President. The Board is given the job of selecting a new Vice President in the event that the Vice President takes over for the President.]

[NEW] At the first meeting of the Board following an election, the Board shall elect one Vice President from among its Owners or Owners/Trainers.

In the event of the resignation, disability or death of the President, the Vice President automatically becomes President for the unexpired term.

In the event that a Vice President takes over as President, the Board shall then select from among its remaining Owners or Owner/Trainers another Board member to serve as Vice President.

All candidates for Vice President must fulfill the requirements of Article IV, Section 7.

Any individual serving as Vice President who no longer meets those requirements will be deemed to have resigned on the date that the requirements are no longer met.

[OLD] Upon nomination by the President, the Board of Directors may elect on or more Vice Presidents from among its owners or owner/trainers. The Board shall designate the number of Vice Presidents and the order of precedence. In case of the resignation, disability or death of the President, the Vice President (if there is only one) or the First Vice President (if there is more than one) automatically becomes President for the unexpired term. The Second Vice President then becomes First Vice President. All candidates for Vice President must fulfill the requirements for President.

An individual serving as Vice President who no longer meets these requirements will be deemed to have resigned on the date the requirements are no longer met.

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